A birth certificate is an official document containing the holder's date and place of birth, which is the most essential document for an individual's identity. Afghans with a birth certificate will have access to the services that are their basic rights and needs such as health, education, passport, ID card, and other services. Afghans will also need a birth certificate to confirm their date and place of birth when seeking essential and public services in foreign countries.
What are the steps to obtain a birth certificate in Kabul province?
The applicants should follow the steps below to receive their birth certificates:
Step 1: Application form of birth certificate
- Applicants download the birth certificate application from the website of the National Statistics and Information Authority (nsia.gov.af) and receive it from the offices of Civil Registration in the city, and civil registration offices in the districts of Kabul Province.
- The form is filled based on the information on the national ID card or the applicant's passport.
- Minor and adult applicants from Kabul province and other provinces of Afghanistan can apply for a birth certificate at the Central Civil Registration Office.
Step 2: Providing the necessary documents
- The applicant submits the following document to register an application for receiving their birth certificate: a copy of the ID card and four photos size 4x3 with white backgrounds will be provided.
- If the applicant is a child, one of the parents or relatives will register the application, and the relative will provide the following documents: a copy of his ID card, and the child’s ID card if available, and four copies of the child’s photos size 4x3 with a white background.
Step 3: Referral to the civil registration office
- The applicant fills out the request form and refers to the relevant office of Civil Registration with the required documents.
- Applicants should refer to the Directorate of Civil Registration in the city of Kabul Province and to the offices of civil registration in the districts related to the Directorate of Statistics and Information of Kabul Province.
- The applicant will submit the form and documents to the relevant civil registration office, go through the steps there, and pay the amount of 500 AFN for adults and 200 AFN for minors as a fee for the birth certificate.
- After submitting the relevant documents and the request form, the relevant officer will give the applicant a receipt with a return date.
Step 4: Receiving the birth certificate
- The applicant visits the birth certificate distribution department of the Civil Registration Office at the specified time and presents the receipt to receive the birth certificate.
- The birth certificate will be issued in three languages: Pashto, Dari, and English, usable in the country. However, to use it outside the country, it is necessary to obtain the approval of the Ministry of Foreign Affairs. If an English version of the birth certificate does not exist, it must be translated for use in other countries.
Birth certificate for children
- Birth certificates will be written for newborns in the city and districts of Kabul province by health centers (hospitals and clinics) and civil registration offices and delivered to the parents.
- The birth certificate has two parts. In the first part, the health center fills in the information about the newborn's identity, including the name, parent’s name, date, and place of birth, and the second part of the card is left blank.
- If the parents do not receive the birth certificate from the civil registration offices, the birth certificate will be delivered to one of the civil registration offices in the city, the provincial office, or the relevant district within three months after writing.
- The civil registration office registers the information of the newborn. It enters the information in the birth registration system, and the second part of the birth card is stamped, signed, and handed over to the parents. The birth certificate is only usable if it is stamped and signed by one of the civil registration offices.
- If the applicant wants to receive the birth certificate directly from the civil registration offices, the first and second sections will be filled immediately, so having the vaccination card or information is mandatory.
Translation of the birth certificate
- The applicant will present the birth certificate to one of the official translation agencies in Kabul province to translate it into a specific language, and then take it to the Government Affairs Office in Kabul province to confirm the authenticity of the translation and the reliability of the birth certificate.
- The Government Affairs Office in Kabul will provide a bank tariff to the applicant, and the applicant will submit a fee of 200 AFN to the Afghanistan Bank to confirm the birth certificate. A copy of the original bank receipt will be presented to the Government Affairs Office.
- Then both copies of the national language and the translated birth certificate will be submitted to the Afghan Post office in one of the districts of Kabul province.
- The Afghan Post office will issue a bank tariff to the applicant, and the applicant will submit a birth certificate confirmation fee of 200 AFN to the Afghanistan Bank and will submit the bank receipt to the Afghan Post office.
- The Afghan Post office will receive both copies of the birth certificate, and a receipt will be provided to the applicant with the return date for the applicant.
- The birth certificate will be sent to the Ministry of Foreign Affairs through the Afghan Post Office for approval and stamp.
- The applicant will visit the Afghan Post office on the appointed day and receive both copies of the birth certificate.
Reobtaining (Musana) birth certificate
- The applicant first prepares an application or a petition explaining the matter and the reason for re-obtaining the birth certificate.
- The documents required for reobtaining a missing birth certificate are a radio announcement document, two photos, and a copy of the missing birth certificate; and the documents required for reobtaining a damaged birth certificate are two photos and the original destroyed birth certificate.
- The applicant will submit the necessary documents to the civil registration office in the city or district of Kabul province. After completing the application process, the applicant will receive his/her birth certificate.
Kabul city, district 4, between Tahyai-e-Maskan crossroads and Sarai Shamali, Central Office of Civil Registration, birth certificate distribution department; Also, provincial hospitals and health centers in Kabul city.
Offices of Civil Registration and health centers at the district level of Kabul province.
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